Develop the policies and procedures for making accreditation decisions in compliance with the “Medical (Maintenance of Minimum Standards of Medical Education) Regulations No. 01 of 2018” and its subsequent amendments.
Development and revision as necessary of the document “Guidance on Self Evaluation Report (SER) Preparation for Accreditation of a Medical Qualification Awarded By a Medical School in Sri Lanka”.
Preparation of the Evaluation Form and the Score Card for assessment of the submitted SER to determine the decision on the accreditation of the medical school.
Develop policies and procedures for notifying the medical school of the accreditation decision.
Develop policies and procedures to manage an appeal process for accreditation decisions if a medical school decides to do so.
Preparation of the terms of references for the review team and criteria for selection of reviewers.
Establish the pool of reviewers and provide the training necessary in using the evaluation form and the score card.
Whenever necessary arrange technical support to the medical school to facilitate the completion of the Self Evaluation Report (SER).
Appointment of 3–5-member review team for the site visit to a medical school as and when planned.
Arrange and conduct site visits to observe the operations, resources, facilities, clinical training sites to verify and clarify the information provided in the SER to enable decisions to be made.
To analyze the Accreditation Report submitted by the review team to determine the medical school’s compliance with the set standards in the “Medical (Maintenance of Minimum Standards of Medical Education) Regulations No. 01 of 2018” and its subsequent amendments to make the accreditation decision.
Submit with appropriate documentation the accreditation decisions on the medical school to the Council for ratification.
Ensure transparency, standards, quality and elimination of conflict of interests in all matters related to the accreditation process and accreditation decisions.
Undertake appeals on accreditation decisions from the medical schools as per the laid down policies and procedures.
To conduct appropriate training programs, locally as well as overseas, for the reviewers and the Deans/Academics of the medical school and any other relevant experts to accomplish the completion of the accreditation process.
Establish policies and procedures to investigate and act upon any complaints regarding accredited medical schools
Determine the policies and procedures for managing actual or perceived conflicts of interest for all individuals involved in the accreditation and decision-making processes.
Determine administrative, human, and financial resources required to carry out the activities of the unit and submit proposals to the SLMC/or WHO?
Set up the SOPs for managing HR and Fin and ensure their correct application.
Follow record-keeping policies and procedures, including policies to ensure data security.
Maintain publicly an up-to-date list of all accredited medical schools and a database on each medical school, with the concurrence of the Council.
Meet at least once a month or depending on the need more frequently and report the progress and forward the minutes of such meetings to the Council.
Facilitate and promote the sharing of good practices with medical schools.
Submit recommendations to the Council to continuously improve the quality in medical degree courses.
Maintain links and a dialogue with the WFME, QAC and the Universities.
Maintain an active relationship with the UGC, particularly the Quality Assurance Division, and with the Universities that have Faculties of Medicine.
Address any other assigned tasks and activities assigned by the Council in relation to the responsibilities and functions of the Unit.
Undertake any other activities that would be necessary to accomplish the roles and responsibilities of the Accreditation Unit.